Popular reconciliation template
POS vs Grubhub Reconciliation
Reconcile POS sales with Grubhub orders, payouts, fees, commissions, adjustments, refunds, and bank deposits in one structured workflow.
View demo reportReconcile POS sales with Grubhub payouts
Grubhub reports can include orders, payouts, commissions, delivery fees, marketplace fees, promotions, refunds, adjustments, taxes, tips, and final deposit amounts. Cointab helps bring these into a clear reconciliation report.
The POS vs Grubhub reconciliation helps restaurant finance teams compare store-level POS sales with Grubhub order, payout, fee, and adjustment data.
This helps finance teams answer questions such as:
- Which Grubhub orders are recorded in the POS?
- Which POS sales are missing from Grubhub reports?
- Which Grubhub payout entries do not have a matching POS sale?
- Which fees, commissions, refunds, promotions, or adjustments reduced the payout?
- Which store, location, or franchise outlet has unmatched Grubhub records?
- Which Grubhub payouts match bank deposits?
- Which items need follow-up or internal review?
This template is useful for restaurants, QSR brands, franchise operators, multi-location food businesses, accounting teams, and finance teams that need a repeatable Grubhub reconciliation process.
Required files for this template
Cointab's ready-made workflow is designed around POS reports and standard Grubhub reports used for order, payout, fee, adjustment, and deposit reconciliation.
| Data source | Example records |
|---|---|
| POS Sales Report | Used as the internal source-of-truth report containing store sales, order IDs, ticket numbers, timestamps, payment method, location, taxes, tips, discounts, and total order values. |
| Grubhub Order Report | Used to compare POS sales records with Grubhub order-level data, order IDs, customer orders, store references, sale amounts, refunds, and order status. |
| Grubhub Payout / Settlement Report | Used to compare Grubhub order activity with payout-level data and final amounts paid to the restaurant or franchise operator. |
| Grubhub Fee / Commission Report | Used where Grubhub commissions, delivery fees, marketplace fees, service fees, marketing fees, promotions, or other deductions need to explain payout differences. |
| Refund / Adjustment Report | Used where refunds, cancellations, customer credits, order adjustments, or Grubhub-side corrections need to be reconciled separately. |
| Bank Statement | Optional, but useful if the finance team also wants to compare Grubhub payouts with actual bank deposits. |
| Internal ERP / Books Report | Optional, but useful if the finance team wants to compare POS and Grubhub data with accounting, ERP, revenue, receivable, or store-level books records. |
| Supporting Data | Optional supporting files for store mapping, franchise mapping, location IDs, order mapping, tax logic, tip treatment, promotion mapping, or other enrichment. |
What Cointab matches in Grubhub reconciliation
Cointab compares POS sales, Grubhub orders, fees, refunds, adjustments, payouts, and bank deposits across internal and Grubhub reports.
POS sales and Grubhub orders
Match internal POS orders, tickets, or sales records with corresponding Grubhub order records.
Store and location records
Match Grubhub activity by store, location, outlet, franchise unit, merchant account, or restaurant reference where available.
Fees and commissions
Track Grubhub commissions, delivery charges, marketplace fees, service fees, promotion charges, marketing fees, and other deductions where available.
Refunds and adjustments
Identify whether customer refunds, cancellations, credits, order adjustments, or Grubhub corrections are correctly reflected.
Settlement and payout amounts
Compare expected Grubhub receivables with actual payout or settlement records.
Bank and books records, if added
If bank statements, ERP, or books data are included, Cointab can also compare Grubhub payout records against bank deposits and accounting entries.
Common Grubhub reconciliation exceptions
Cointab helps finance teams focus on differences instead of manually reviewing every POS order and Grubhub payout entry.
POS sale not found in Grubhub
A sale appears in the POS report but is not found in the Grubhub order or payout report for the selected period.
Grubhub order without matching POS sale
An Grubhub order appears without a clear matching POS ticket, order ID, or internal sales record.
Amount mismatch
The order or ticket reference matches, but the POS sale amount and Grubhub order or payout amount are different.
Fee or commission difference
Grubhub fees, commissions, marketing fees, promotion charges, service charges, delivery charges, or other deductions explain part of the payout difference.
Refund or adjustment difference
A refund, cancellation, credit, or adjustment appears in Grubhub but does not match internal records.
Payout timing difference
An order belongs to one business day or accounting period but is paid out in a later Grubhub settlement cycle.
Bank deposit mismatch
The Grubhub payout amount does not match the amount received in the bank statement.
Store or location mismatch
Grubhub transactions are mapped to the wrong store, outlet, location, or franchise entity.
Duplicate or repeated entry
The same POS order, Grubhub order, payout, refund, or adjustment appears more than once or is included in multiple files.
Missing or unclear reference
POS ticket number, Grubhub order ID, store ID, payout ID, bank reference, or transaction reference is missing, incomplete, or appears inside a description field.
Skipped record
A row cannot be reconciled because required data is missing, invalid, duplicate, incomplete, or unusable.
How this ready-made reconciliation works
Cointab pre-configures the workflow so your team does not need to rebuild the Grubhub reconciliation setup every period.
Select the template
Choose POS vs Grubhub from popular reconciliations.
Select the period
Choose the day, week, month, quarter, year, lifetime period, or custom period you want to reconcile.
Upload POS and Grubhub reports
Upload your POS sales report, Grubhub order or payout report, and any required fee, refund, adjustment, bank, or supporting files.
Validate file format
Cointab checks whether the uploaded files match the expected structure and highlights missing or incorrect columns.
Run reconciliation
Cointab applies predefined data preparation and matching logic for POS and Grubhub data.
Review output
View fully matched, partially matched, unmatched, and skipped records.
Download or automate
Download the Excel report, or automate future data input and output through email, SFTP, or APIs.
Structured matching first, AI assistance for difficult cases
Cointab applies structured reconciliation logic first, then uses AI to help with difficult open transactions where fixed rules are not enough.
Structured matching
Structured matching can use:
Matching scenarios
One-to-one
One POS order or ticket matches one Grubhub order.
One-to-many
One POS order maps to multiple Grubhub records such as order, fee, refund, adjustment, or payout entries.
Many-to-one
Multiple Grubhub orders are grouped into one payout or bank deposit.
Many-to-many
Multiple POS records and multiple Grubhub records are grouped and compared.
Partial matching
Identifiers match, but amounts differ.
Net and contra matching
Sales, refunds, fees, commissions, adjustments, tips, taxes, and payouts are netted where required.
AI-assisted transaction matching
After structured rules run, AI helps match difficult open transactions where:
- References are incomplete
- POS and Grubhub order IDs do not match directly
- Descriptions contain embedded store, order, or payout references
- Refund or adjustment entries do not directly map to sales
- Amounts require contextual understanding
- Order date and payout date fall in different periods
- Multiple possible matches exist
AI exception analysis
For transactions that remain open, AI can help identify possible reasons such as:
AI assists matching and exception review, but Cointab keeps reconciliation transparent, reviewable, and audit-friendly.
Audit-ready Grubhub reconciliation reports
Cointab gives your team a clear report showing which POS and Grubhub transactions matched, partially matched, remained unmatched, or were skipped.
Report categories
Fully matched
POS and Grubhub records where identifiers and amounts match.
Partially matched
Records where identifiers match but amounts differ.
Unmatched in POS
Grubhub orders, payouts, fees, refunds, or adjustments that do not clearly match POS sales records.
Unmatched in Grubhub
POS orders or sales records that are not found in Grubhub reports.
Skipped
Records excluded due to missing, invalid, duplicate, incomplete, or unusable data.
Report capabilities
- Summary cards
- Transaction-level details
- Filters for review
- Store-level view
- Location-level view
- Difference amounts
- Matched transaction drill-down
- Manual match
- Undo manual match
- Excel export
- Audit-friendly output
Automate recurring Grubhub reconciliation
Once this workflow is stable, Cointab can automate file input, reconciliation runs, and output delivery.
Bring data into Cointab
Data can be received or pulled through:
Run automatically
Schedule reconciliation:
Push output back
Send reconciliation output to:
- Matched Grubhub orders
- Unmatched POS records
- Unmatched Grubhub records
- Fee or commission differences
- Refund or adjustment differences
- Store-level exceptions
- Bank deposit differences
- Open items
- Suggested actions
- Excel reconciliation report
- Structured API output
View a Grubhub reconciliation demo report
See how Cointab presents POS vs Grubhub output with matched, partially matched, unmatched, and skipped transactions.
POS vs Grubhub Demo
Explore a sample report showing POS sales, Grubhub orders, fees, commissions, refunds, payouts, bank deposits, and open items.
View demo reportExplore related POS and restaurant reconciliations
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View templateBuilt for restaurants and teams reconciling Grubhub payouts
This template is useful for teams that regularly reconcile POS sales, Grubhub orders, fees, refunds, adjustments, payouts, and bank deposits.
Restaurant groups
For restaurant businesses reconciling Grubhub activity across one or many store locations.
QSR brands
For quick-service restaurant teams managing high-volume delivery platform orders, fees, and payouts.
Franchise operators
For owner-operators and franchise groups that need store-level reconciliation across POS, Grubhub, and bank data.
Finance teams
For teams handling POS reports, Grubhub payout reports, fee deductions, refund adjustments, and deposit differences.
Accounting teams
For teams preparing reconciliation reports for month-end close, books, revenue review, and audit.
Outsourced finance teams
For accounting firms or finance operations teams handling restaurant or franchise reconciliation for multiple clients.
Trusted by teams handling restaurant and delivery platform reconciliation
Cointab is used by finance and operations teams that reconcile high-volume, multi-source transaction data across POS systems, delivery platforms, payment processors, banks, partners, and internal systems.
“We have worked on many softwares but we love the ease of using cointab. The staff and support is very instant. They are approachable, proficient and patient. Team is very cooperative with the customisations. The experience of using cointab was nice.”
POS vs Grubhub FAQs
Start POS vs Grubhub reconciliation
Use Cointab's ready-made Grubhub reconciliation workflow to match POS sales, identify payout differences, review exceptions, and export audit-ready reports.
View demo reportReady-made workflow · Reusable every period · Manual upload and automation supported