Guided setup
Schedule a guided reconciliation setup
Book a 30-minute session with the Cointab team to map your reconciliation workflow, required files, matching fields, exception logic, and automation options.
What we’ll cover in 30 minutes
This is a practical setup discussion, not a generic sales demo.
01
Understand your reconciliation
We’ll understand what you are trying to reconcile — sales vs payments, marketplace settlement, bank vs books, COD, vendor/customer ledger, or any custom workflow.
02
Identify required files
We’ll help identify the reports required across your reconciliation workflow, including primary reports and supporting data for lookups, merging, enrichment, or calculations.
03
Structure the reconciliation
We’ll determine whether your workflow is best configured as a 2-way or 3-way reconciliation, and identify which reports or data sources belong on each side.
04
Define matching fields
We’ll help identify the amount column, date column, and reference/identifier fields such as order ID, transaction ID, invoice number, UTR, AWB, settlement ID, or partner reference.
05
Review exception logic
We’ll discuss how matched, partially matched, unmatched, and skipped transactions should be handled for your workflow.
06
Plan automation
If needed, we’ll discuss whether data should be uploaded manually or automated through email, SFTP, or API.
This session is useful if…
Great fit for teams with recurring reconciliation complexity
Quickly assess whether guided setup will save your team implementation time.
- You are still using Excel for recurring reconciliation.
- You have multiple reports to compare every month.
- You are unsure which columns should be used for matching.
- Your reconciliation involves payment gateways, marketplaces, banks, COD partners, vendors, customers, or ERP reports.
- You need to combine multiple files before matching.
- You need calculated or derived columns.
- You want to automate data input or output.
- You need to reconcile three connected stages, such as ERP vs Payment Gateway vs Bank.
- You need to compare multiple financial values such as gross amount, tax, TDS / withholding tax, fees, or net amount.
- You want to see whether Cointab can handle your specific workflow.
If your reconciliation is simple and you already know the files you want to compare, you can also start directly with a free account.
Bring your reconciliation problem. We’ll help structure it.
Most reconciliation problems become easier once the files, fields, and matching logic are clearly mapped.
| Area | What we help clarify |
|---|---|
| Reconciliation workflow | Payment gateway, marketplace, bank, COD, vendor, customer, eCommerce, books, or custom |
| Reconciliation structure | 2-way or 3-way reconciliation |
| Reports / data sources | ERP, sales, PSP, marketplace, bank, COD partner, vendor/customer statements, and other reports |
| Required files | Primary reports and supporting data |
| Matching identifiers | Order ID, transaction ID, invoice number, UTR, AWB, settlement ID, etc. |
| Amount logic | Gross amount, net amount, collected amount, settlement amount, refund amount, fee-adjusted amount |
| Exceptions | Partial matches, unmatched records, skipped rows, timing differences, deductions |
| AI usage | Formula creation, unstructured matching, exception analysis |
| Automation | Email, SFTP, API input/output, scheduled runs |
Book your guided setup
Share a few details so we can understand your reconciliation workflow before the session.
Quick details
We’ll use this to tailor the call.
What should you prepare?
You do not need everything finalized. A rough idea of your reconciliation workflow is enough.
- The names of reports or files you currently use
- Which system or partner each report comes from
- What you currently match on, such as order ID, transaction ID, invoice number, UTR, or AWB
- What amount fields are important
- Examples of common differences or open items
- Whether you want manual upload or automation
- Any sample file format, if you are comfortable sharing later
If you are not sure, that is okay. The session is meant to help you structure the workflow.
Common workflows we help set up
Payment Gateway Reconciliation
Sales, payments, refunds, fees, settlements, and payouts.
Marketplace Reconciliation
Sales, settlements, returns, deductions, commissions, and marketplace payouts.
Bank Reconciliation
Bank statements vs books, ERP reports, receipts, and payments.
COD Reconciliation
Order records vs delivery partner COD remittance reports.
Vendor Reconciliation
Vendor ledger vs vendor statement, invoices, payments, debit notes, and credit notes.
Custom Reconciliation
Any internal vs external report matching workflow.
Trusted by teams handling complex reconciliation
Cointab is used by finance and operations teams that reconcile high-volume, multi-source financial and operational data.
“Thank you so much for this amazing software. It's really very helpful — it saves my time and manpower. Cointab automates and simplifies the reconciliation process with a great supportive team.”
Guided setup FAQs
Let’s map your reconciliation workflow
Book a guided setup and we’ll help you understand how to move from spreadsheets to a reusable reconciliation workflow.
Free 30-minute session · Popular and custom reconciliations supported