What is SAP vs PSP reconciliation?

It is the process of comparing SAP sales, receivables, invoice, or ledger records with PSP transaction, refund, chargeback, settlement, and payout reports to identify matched records, amount differences, missing payments, deductions, and open items.

What files are required?

The main files are usually the SAP sales, receivables, or ledger report and the PSP transaction report. Depending on the workflow, settlement, payout, refund, chargeback, bank statement, ERP, books, or supporting data files may also be used.

Which PSPs can be reconciled with SAP?

Cointab can support reconciliation with PSPs and payment gateways such as Razorpay, Cashfree, Stripe, PayU, PayPal, and other providers, depending on the reports available.

Can Cointab reconcile SAP records with PSP settlements?

Yes. Cointab can match SAP records with PSP transactions and settlement or payout reports using invoice numbers, order IDs, transaction IDs, payment IDs, UTRs, amounts, dates, and other identifiers.

Can Cointab reconcile refunds and chargebacks?

Yes. Refund, reversal, failed payment, dispute, and chargeback data can be included so the team can review how these items affect PSP settlements and SAP records.

Can Cointab identify PSP fees and deductions?

Yes. Where fee, tax, gateway charge, deduction, adjustment, or chargeback data is available in the reports, Cointab can use it to explain settlement differences.

Can I reconcile PSP payouts with bank credits too?

Yes. If bank statement data is included, Cointab can help compare PSP payouts with actual bank receipts.

Can I reuse this reconciliation every month?

Yes. Once this template is selected and the workflow is used, the same setup can be reused for future periods.

Can this run automatically?

Yes. Once configured, Cointab can receive or pull required reports through email, SFTP, or APIs where available, run reconciliation automatically, and push output back to downstream systems.

What if my SAP or PSP report format is different?

Cointab validates uploaded files against the expected format. If the file format is different, users can correct the file, update the workflow, or create a custom reconciliation.

Can AI help with SAP PSP reconciliation?

Yes. AI can help match difficult open transactions, review messy references, analyze exceptions, and suggest possible reasons and next actions.

Can I manually match SAP and PSP transactions?

Yes. Users can manually match transactions that the system and AI could not confidently match, and undo manual matches if needed.

Can I download the SAP PSP reconciliation report?

Yes. Users can download Excel reports with fully matched, partially matched, unmatched, skipped, and transaction-level details.

Popular reconciliation template

SAP vs PSP Reconciliation

Reconcile SAP sales, receivables, or accounting records with PSP reports to match payments, refunds, fees, settlements, chargebacks, and payout amounts in one structured workflow.

Upload the required SAP and PSP reports, select the period, run reconciliation, and review fully matched, partially matched, unmatched, and skipped records.

Start this reconciliation Schedule guided setup

View demo report

Ready-made workflow · Reusable every period · Manual upload or automated data flow

SAP Sales / Ledger Report

PSP Transaction Report

Settlement / Payout Report

Refund / Chargeback Data

Fee / Deduction Data

Cointab SAP PSP Reconciliation

MatchedPartially MatchedUnmatchedSkipped

Reconcile SAP records with PSP payment and settlement data

SAP may show expected sales, receivables, invoices, customer collections, or accounting entries, while PSP reports show actual payments, refunds, fees, chargebacks, settlements, and payouts. Cointab helps bring both sides into a clear reconciliation report.

The SAP vs PSP reconciliation helps finance teams compare SAP-side financial records with payment service provider reports.

This helps finance teams answer questions such as:

Which SAP sales or receivable records were paid through the PSP?
Which payments are present in PSP reports but missing in SAP?
Which SAP records do not have a matching PSP transaction?
Which refunds, reversals, or chargebacks reduced the final payout?
Which fees, taxes, or deductions explain the settlement difference?
Which PSP settlements match expected SAP receivables?
Which payouts were delayed or settled in a different period?
Which entries need follow-up, internal correction, or PSP review?

This template is useful for finance teams, accounting teams, controllers, eCommerce companies, SaaS businesses, and payment-heavy companies that use SAP as their system of record and need a repeatable PSP reconciliation process.

Required files for this template

Cointab's ready-made workflow is designed around SAP-side financial data and standard PSP reports used for transaction, refund, settlement, fee, and payout reconciliation.

Data source	Example records
SAP Sales / Receivables / Ledger Report	Used as the internal system-of-record report containing invoices, customer collections, sales entries, receivables, payment references, document numbers, and expected amounts.
PSP Transaction Report	Used to compare SAP records with payment gateway or payment service provider transactions such as successful payments, failed payments, refunds, reversals, and payment references.
PSP Settlement / Payout Report	Used to compare expected collections with actual settlements, payouts, or transfers processed by the PSP.
Refund / Reversal / Chargeback Report	Used where refunds, cancellations, chargebacks, reversals, failed payments, or customer disputes need to be reconciled separately or enriched into the workflow.
Bank Statement	Optional, but useful if the finance team also wants to compare PSP payouts with actual bank credits.
Supporting Data	Optional supporting files can be used for customer mapping, invoice mapping, store mapping, channel mapping, payment method mapping, tax mapping, fee logic, business unit mapping, or other enrichment.

What Cointab matches in SAP PSP reconciliation

Cointab compares sales, invoice, payment, refund, chargeback, settlement, fee, and payout information across SAP and PSP reports.

SAP sales and receivable records

Match SAP invoices, sales entries, receivables, or customer collection records with corresponding PSP payment transactions.

Payment transaction references

Compare SAP document numbers, invoice numbers, customer references, order IDs, PSP transaction IDs, payment IDs, UTRs, and settlement references across both sides.

Refunds, reversals, and chargebacks

Identify whether refunded, reversed, failed, or disputed transactions are correctly reflected against SAP-side records.

Fees and deductions

Track PSP fees, gateway charges, taxes, chargebacks, adjustments, or other deductions where available.

Settlement and payout amounts

Compare expected collections from SAP with PSP settlement and payout records.

Bank credits, if added

If bank statements are included, Cointab can also compare PSP payouts with actual bank receipts.

Internal records, if added

If additional ERP, order, CRM, or billing reports are included, Cointab can enrich SAP and PSP matching with business-specific context.

Common SAP PSP reconciliation exceptions

Cointab helps finance teams focus on differences instead of manually checking every SAP entry, PSP transaction, refund, and settlement line.

SAP record not paid

A sales, invoice, receivable, or ledger entry appears in SAP, but no matching PSP payment is found.

PSP payment without matching SAP record

A PSP transaction exists, but there is no clear matching SAP invoice, sales entry, customer record, or receivable.

Amount mismatch

The reference matches, but the SAP amount and PSP amount are different.

Refund or reversal difference

A refund, reversal, failed payment, cancellation, or chargeback does not match expected SAP records.

Settlement shortfall

The payment was captured by the PSP, but the settled or payout amount is lower than expected.

Fee or deduction difference

PSP fees, taxes, gateway charges, chargebacks, or adjustments explain part of the settlement difference.

Settlement timing difference

A transaction belongs to one SAP period but is settled in a later PSP payout cycle.

Duplicate or repeated entry

The same SAP record, PSP transaction, refund, or settlement appears more than once or is included in multiple files.

Missing or unclear reference

Invoice number, order ID, transaction ID, payment ID, UTR, document number, or settlement reference is missing, incomplete, or appears inside a description field.

Skipped record

A row cannot be reconciled because required data is missing, invalid, duplicate, or unusable.

How this ready-made reconciliation works

Cointab pre-configures the workflow so your team does not need to rebuild the SAP PSP reconciliation setup every period.

Select the template

Choose SAP vs PSP from popular reconciliations.

Select the period

Choose the month, quarter, year, lifetime period, or custom period you want to reconcile.

Upload SAP and PSP reports

Upload the SAP sales, receivables, or ledger report, PSP transaction report, settlement report, refund or chargeback report, and any supporting files required for the workflow.

Validate file format

Cointab checks whether the uploaded files match the expected structure and highlights missing or incorrect columns.

Run reconciliation

Cointab applies predefined data preparation and matching logic for SAP and PSP data.

Review output

View fully matched, partially matched, unmatched, and skipped records.

Download or automate

Download the Excel report, or automate future data input and output through email, SFTP, or APIs.

Structured matching first, AI assistance for difficult cases

Cointab applies structured reconciliation logic first, then uses AI to help with difficult open transactions where fixed rules are not enough.

Structured matching

Structured matching can use:

SAP document numberInvoice numberCustomer codeOrder IDPayment IDPSP transaction IDSettlement IDUTR or bank referenceRefund referenceChargeback referenceBusiness unit or store referencePayment methodAmount fieldsFee or tax fieldsDate fieldsDerived or cleaned identifiers

Matching scenarios

One-to-one
One SAP record matches one PSP payment transaction.
One-to-many
One SAP invoice or sales record maps to multiple PSP records such as payment, fee, tax, refund, chargeback, or settlement entries.
Many-to-one
Multiple SAP records are grouped into one PSP settlement or payout.
Many-to-many
Multiple SAP records and multiple PSP records are grouped and compared.
Partial matching
Identifiers match, but amounts differ.
Net and contra matching
Sales, payments, refunds, reversals, fees, chargebacks, deductions, and adjustments are netted where required.

AI-assisted transaction matching

After structured rules run, AI helps match difficult open transactions where:

References are incomplete
Descriptions are messy
PSP settlement details contain embedded references
Refund or chargeback entries do not directly map to SAP records
Amounts require contextual understanding
PSP-side descriptions are inconsistent
SAP document references are present in different fields
Multiple possible matches exist

AI exception analysis

For transactions that remain open, AI can help identify possible reasons such as:

Settlement timing differenceMissing PSP reportMissing SAP recordRefund adjustmentChargeback or reversalFee or deduction differenceTax differenceDuplicate entryInternal posting issuePSP-side adjustmentBank settlement delay

AI assists matching and exception review, but Cointab keeps reconciliation transparent, reviewable, and audit-friendly.

Audit-ready SAP PSP reconciliation reports

Cointab gives your team a clear report showing which SAP records and PSP transactions matched, partially matched, remained unmatched, or were skipped.

Report categories

Fully matched
SAP and PSP records where identifiers and amounts match.
Partially matched
Records where identifiers match but amounts differ.
Unmatched in SAP
PSP transactions that do not clearly match SAP sales, invoice, receivable, or ledger records.
Unmatched in PSP
SAP records where no matching PSP transaction, refund, settlement, or payout record is found.
Skipped
Records excluded due to missing, invalid, duplicate, incomplete, or unusable data.

Report capabilities

Summary cards
Transaction-level details
Filters for review
Difference amounts
Matched transaction drill-down
Manual match
Undo manual match
Excel export
Audit-friendly output

Automate recurring SAP PSP reconciliation

Once this workflow is stable, Cointab can automate file input, reconciliation runs, and output delivery.

Bring data into Cointab

Data can be received or pulled through:

EmailSFTPAPI integrations, where available

Run automatically

Schedule reconciliation:

MonthlyWeeklyDailyAfter file receiptAfter all required files are availableAt a custom frequency

Push output back

Send reconciliation output to:

SAPERPAccounting systemBI dashboardInternal finance systemAnalytics databaseData warehouseInternal exception trackerPayment operations system

Matched SAP records
Matched PSP transactions
Unmatched SAP records
Unmatched PSP records
Refund and reversal differences
Chargeback differences
Fee and deduction differences
Settlement shortfalls
Open items
Suggested actions
Excel reconciliation report
Structured API output

View a SAP PSP reconciliation demo report

See how Cointab presents SAP vs PSP output with matched, partially matched, unmatched, and skipped transactions.

SAP vs PSP Demo

Explore a sample report showing SAP records, PSP transactions, refunds, chargebacks, fees, settlements, payout records, and open items.

View demo report

Explore related payment and ERP reconciliations

Cointab supports other payment gateway, ERP, bank, books, and settlement reconciliation workflows.

Sales vs Payment Gateway

Reconcile website or app sales with PSP payments, refunds, and settlements.

View template

Sales vs PG vs Bank

Match sales with payment gateway records and final bank credits.

View template

Bank Statement vs Books

Compare bank statement entries with accounting or ERP records.

View template

Website Sales vs Payment Gateway

Match website or app orders with payment gateway transactions and settlements.

View template

SAP vs Bank

Compare SAP ledger or accounting records with actual bank statement entries.

View template

Built for finance teams reconciling SAP and PSP data

This template is useful for teams that regularly reconcile SAP records, payment gateway transactions, refunds, chargebacks, fees, settlements, and payouts.

Finance teams

For teams using SAP as the system of record and reconciling expected collections with PSP-side transactions.

eCommerce companies

For businesses matching online sales, refunds, and payment gateway settlements against SAP records.

SaaS and digital businesses

For teams reconciling subscription payments, customer collections, refunds, and PSP payouts with SAP.

Controllers and accounting teams

For teams preparing payment reconciliation reports for month-end close, books, and audit.

Payment operations teams

For teams reviewing payment failures, refunds, chargebacks, settlement delays, and PSP deductions.

Outsourced finance teams

For accounting firms or finance operations teams handling SAP and PSP reconciliation for multiple clients.

Trusted by teams handling payment reconciliation

Cointab is used by finance and operations teams that reconcile high-volume, multi-source transaction data across ERP systems, payment gateways, marketplaces, banks, partners, and internal systems.

“We have worked on many softwares but we love the ease of using cointab. The staff and support is very instant. They are approachable, proficient and patient. Team is very cooperative with the customisations. The experience of using cointab was nice.”
— Urbanic

SAP vs PSP FAQs

Start SAP vs PSP reconciliation

Use Cointab's ready-made SAP PSP reconciliation workflow to match SAP records, PSP transactions, refunds, chargebacks, settlements, and payouts, review exceptions, and export audit-ready reports.

Start this reconciliation Schedule guided setup

View demo report

Ready-made workflow · Reusable every period · Manual upload and automation supported

SAP vs PSP Reconciliation

Reconcile SAP sales, receivables, or accounting records with PSP reports to match payments, refunds, fees, settlements, chargebacks, and payout amounts in one structured workflow.

Upload the required SAP and PSP reports, select the period, run reconciliation, and review fully matched, partially matched, unmatched, and skipped records.

View demo report

Ready-made workflow · Reusable every period · Manual upload or automated data flow

Data source

Example records

SAP Sales / Receivables / Ledger Report

Used as the internal system-of-record report containing invoices, customer collections, sales entries, receivables, payment references, document numbers, and expected amounts.

PSP Transaction Report

Used to compare SAP records with payment gateway or payment service provider transactions such as successful payments, failed payments, refunds, reversals, and payment references.

PSP Settlement / Payout Report

Used to compare expected collections with actual settlements, payouts, or transfers processed by the PSP.

Refund / Reversal / Chargeback Report

Used where refunds, cancellations, chargebacks, reversals, failed payments, or customer disputes need to be reconciled separately or enriched into the workflow.

Bank Statement

Optional, but useful if the finance team also wants to compare PSP payouts with actual bank credits.

Supporting Data

Optional supporting files can be used for customer mapping, invoice mapping, store mapping, channel mapping, payment method mapping, tax mapping, fee logic, business unit mapping, or other enrichment.

Start SAP vs PSP reconciliation

Use Cointab's ready-made SAP PSP reconciliation workflow to match SAP records, PSP transactions, refunds, chargebacks, settlements, and payouts, review exceptions, and export audit-ready reports.

View demo report

Ready-made workflow · Reusable every period · Manual upload and automation supported