Quick commerce reconciliation
Quick commerce reconciliation software for finance teams
Cointab helps finance teams reconcile quick commerce orders, platform sales, commissions, discounts, refunds, cancellations, deductions, inventory adjustments, settlements, payouts, and bank credits.
View live demo reportTrusted by teams reconciling quick commerce and marketplace data
Cointab is used by finance and operations teams handling recurring reconciliation across eCommerce, marketplaces, quick commerce platforms, payments, refunds, banks, vendors, and internal systems.
Quick commerce settlements are difficult to reconcile manually
Quick commerce platforms generate high-volume order, settlement, commission, deduction, promotion, return, and inventory-related data. Finance teams need to match these reports with internal sales, ERP, accounting, and bank records.
Platform sales and internal sales may not match
Your internal system may show one order value, while the quick commerce platform report shows a different item value, discount, tax, commission, net payable, or settlement amount.
Commissions and platform deductions reduce payouts
Quick commerce platforms may deduct commission, logistics charges, marketing fees, payment fees, penalties, claims, returns, inventory adjustments, or other platform-side charges.
Promotions and discounts are hard to validate
Brand-funded offers, platform-funded discounts, combo offers, coupons, product-level discounts, and campaign adjustments may appear differently across internal and platform reports.
Refunds, returns, and cancellations create settlement differences
Cancelled orders, customer refunds, returned items, damaged products, rejected deliveries, and platform claims can reduce the final settlement amount.
SKU-level and store-level data adds complexity
Quick commerce reconciliation may require matching by order ID, SKU, store, city, dark store, product code, quantity, MRP, selling price, tax, and settlement batch.
Inventory-related deductions need review
Stock shortages, damaged goods, expired products, inward differences, return quantity differences, and inventory write-offs may appear as deductions or adjustments.
Settlement timing creates open items
Orders from one business date may be settled in a later payout cycle, making it difficult to know whether a difference is delayed, deducted, adjusted, or missing.
Excel becomes fragile as volume grows
Finance teams often compare ERP exports, platform order reports, settlement files, commission reports, promotion reports, inventory reports, and bank statements using repeated VLOOKUPs and filters.
Open items need clear action
Teams need to know whether a difference is due to commission, refund, return, inventory adjustment, promotion funding, missing order, tax mismatch, settlement delay, or bank credit difference.
What is quick commerce reconciliation?
Quick commerce reconciliation is the process of matching internal sales, ERP, inventory, accounting, and receivable records with quick commerce platform order, settlement, commission, refund, deduction, inventory adjustment, and bank records.
For example, your internal ERP may show that a product was sold through a quick commerce platform. The platform report may show the platform order ID, SKU, quantity, selling price, discount, commission, tax, refund, return, deduction, settlement ID, and payout amount. Your bank statement may show the final amount credited after deductions and adjustments.
Cointab helps bring these records together so your finance team can answer:
- Which platform orders match internal sales records?
- Which orders are missing from internal or platform records?
- Which settlements were paid correctly?
- Which settlements are short or delayed?
- Which commissions or platform fees differ from expected values?
- Which discounts were brand-funded or platform-funded?
- Which refunds, cancellations, or returns reduced the payout?
- Which inventory adjustments or claims explain deductions?
- Which SKU, store, city, or platform has unresolved differences?
- Which bank credits match platform settlement batches?
- Which records need follow-up with the quick commerce platform or internal team?
Bring together sales, SKU data, platform reports, settlements, and bank credits
Cointab can reconcile quick commerce workflows using multiple reports from internal systems, ERPs, quick commerce platforms, accounting systems, inventory systems, and banks.
| Data source | Example records |
|---|---|
| Internal sales / ERP report | Order ID, SKU, product, quantity, sale amount, tax, discount, store, city, order status |
| Quick commerce platform order report | Platform order ID, SKU, item value, quantity, selling price, order status, delivery status |
| Settlement / payout report | Settlement ID, payout amount, payout date, deductions, adjustments, net payable |
| Commission / fee report | Commission, platform fee, logistics fee, payment fee, marketing fee, service fee |
| Discount / promotion report | Promo code, brand-funded discount, platform-funded discount, campaign adjustment |
| Refund / cancellation report | Refund amount, cancellation reason, cancelled order ID, refund status, adjustment date |
| Return / claims report | Return quantity, return reason, damaged item, rejected item, customer claim, platform claim |
| Inventory adjustment report | Shortage, excess, damaged stock, expired stock, inward mismatch, stock adjustment |
| Tax report | GST, TCS, TDS, tax collected, tax deducted, invoice-level tax details |
| Bank statement | Final bank credit, UTR/reference, credit date, settlement amount |
| Accounting report | Ledger entries, receivables, settlements, journal entries, platform-wise accounting records |
| Supporting data | SKU mapping, store mapping, city mapping, platform mapping, commission rules, tax logic |
Users can start with internal sales and quick commerce settlement reports, then add SKU, refund, cancellation, commission, deduction, inventory, tax, bank, ERP, or supporting reports as the workflow becomes more complete.
Find order, payout, commission, deduction, and inventory differences faster
Cointab helps finance teams separate clean quick commerce matches from exceptions that need review.
Order present internally but missing from platform
The internal ERP or sales report shows an order, but the quick commerce platform report does not show a matching order.
Order present on platform but missing internally
The platform report shows an order, but the internal sales, ERP, or accounting report does not have a clean matching order record.
Settlement amount mismatch
The expected payout does not match the settlement amount after commission, discounts, refunds, taxes, deductions, or adjustments.
Commission difference
The commission deducted by the platform differs from the expected commission rate or agreed commercial terms.
Discount funding mismatch
The discount amount or funding split differs between internal records and platform reports.
Refund mismatch
The refund shown in the platform report does not match the expected refund amount or internal refund record.
Cancellation mismatch
The internal system and platform report disagree on whether the order was completed, cancelled, refunded, or adjusted.
Return or claim mismatch
Returned, damaged, rejected, or claimed items are not reflected consistently across internal records and platform reports.
Inventory adjustment difference
The platform applies shortage, damage, expiry, inward, or stock adjustment deductions that do not match internal inventory records.
SKU or quantity mismatch
The SKU, quantity, pack size, product code, or item-level amount differs between internal and platform records.
Tax or TDS/TCS mismatch
GST, TCS, TDS, or tax amounts differ between internal reports, platform tax data, and settlement reports.
Missing settlement
Orders are completed or delivered, but the payout is not found in the expected settlement report.
Delayed settlement
Orders from one period are paid in a later settlement cycle.
Duplicate order or payout entry
The same order, SKU line, adjustment, refund, or settlement entry appears more than once.
Bank credit mismatch
The platform settlement amount does not match the final bank credit.
How Cointab automates quick commerce reconciliation
Cointab gives finance teams a reusable workflow for preparing quick commerce data, matching records, reviewing exceptions, and exporting reports.
Select or create the workflow
Start with a quick commerce reconciliation template or build a custom workflow for your ERP, accounting system, quick commerce platform, settlement report, SKU structure, store mapping, or internal reports.
Upload or automate data
Upload CSV, XLS, or XLSX files manually, or automate recurring data input through email, SFTP, or APIs.
Map required fields
Select date, amount, and identifier columns such as internal order ID, platform order ID, SKU, product code, store code, settlement ID, invoice number, transaction ID, payout reference, or bank UTR.
Add supporting data
Use supporting files for SKU mapping, store mapping, dark store mapping, city mapping, platform mapping, commission rules, discount funding logic, tax calculation, pack-size conversion, or settlement enrichment.
Create derived columns
Use AI to create calculated fields such as expected payout amount, net sales amount, commission-adjusted amount, tax-adjusted amount, clean SKU, normalized order ID, discount-adjusted amount, return-adjusted amount, or inventory-adjusted settlement amount.
Run reconciliation
Cointab applies structured matching logic across internal sales, ERP records, platform order reports, refund files, cancellation reports, commission data, inventory adjustments, settlement reports, tax records, accounting data, and bank statements.
Review exceptions
See fully matched, partially matched, unmatched, and skipped records, then drill into order-level, SKU-level, settlement-level, or bank-level details.
Download or automate output
Download Excel reports or push matched, unmatched, exception, or summary data back to ERP, accounting, BI, analytics, finance, or internal systems.
Match structured quick commerce data with rules and difficult exceptions with AI
Cointab applies structured matching first, then uses AI to help with difficult open transactions where order references, SKU details, deductions, or settlement data are missing, messy, or spread across multiple reports.
Structured matching
Cointab can match quick commerce records using:
Matching scenarios
One-to-one
One internal sales order or SKU line matches one quick commerce platform order or settlement entry.
One-to-many
One order maps to multiple platform records, SKU lines, deductions, refunds, discounts, tax entries, return records, or adjustment lines.
Many-to-one
Multiple orders or SKU lines are grouped into one platform settlement, payout batch, invoice, or bank credit.
Many-to-many
Multiple orders and multiple settlement, refund, commission, tax, inventory, or adjustment records are grouped and compared.
Partial matching
Order ID, SKU, platform ID, store, or settlement reference matches, but the amount differs because of commission, discount, refund, return, tax, inventory adjustment, fee, or timing difference.
Contra / return matching
Refunds, cancellations, returns, damaged goods, rejected items, reversals, claims, discounts, and inventory adjustments are netted against original sales or settlement records.
AI-assisted transaction matching
After structured rules run, AI helps match difficult open transactions where:
- Order IDs are incomplete or formatted differently
- SKU codes differ between ERP and platform reports
- Product names are similar but not identical
- Settlement remarks contain embedded order or SKU references
- Store names are inconsistent across systems
- Platform reports use different product, store, or city identifiers
- Refunds or returns do not directly map to original orders
- Inventory adjustment details are spread across multiple files
- Discount and commission logic is split across reports
- Multiple possible matches exist across ERP, platform, settlement, inventory, and bank reports
- Partner-side descriptions are unstructured
AI exception analysis
For transactions that remain open, AI can help identify possible reasons such as:
AI assists reconciliation, but Cointab keeps the output transparent, reviewable, and audit-friendly.
Clear quick commerce reconciliation reports your team can use
Cointab gives finance teams a complete report showing what matched, what partially matched, what remains unmatched, and what was skipped.
Report categories
Fully matched
Internal sales, platform orders, SKU lines, settlement entries, refunds, deductions, inventory adjustments, or bank credits where identifiers and amounts match.
Partially matched
Records where identifiers match but order amount, SKU amount, commission, discount, refund, tax, inventory adjustment, settlement amount, or bank credit amount differs.
Unmatched in internal records
Orders, SKU lines, expected settlements, expected refunds, or expected platform receivables present internally but not found in platform reports.
Unmatched in platform records
Quick commerce platform orders, settlement entries, refund records, deduction records, inventory adjustments, or payout records present externally but not found internally.
Skipped
Rows excluded because of missing, invalid, duplicate, incomplete, or unusable data.
Report capabilities
- Summary cards
- Transaction-level tables
- Order-level detail view
- SKU-level detail view
- Settlement-level detail view
- Matched transaction detail view
- Filters for review
- Difference amounts
- Store-wise review
- City-wise review
- Platform-wise review
- Excel export
- Manual match
- Undo manual match
- Audit-ready output
- Open-item reason and action analysis
Automate recurring quick commerce reconciliation
Once your quick commerce reconciliation workflow is configured, Cointab can automate data input, reconciliation runs, and output delivery.
Bring data into Cointab
Receive or pull data through:
- ERP sales report pushed from internal system
- Quick commerce platform order report received by email
- Settlement or payout report pulled from SFTP
- Refund and cancellation reports uploaded automatically
- Commission, deduction, and tax files received on schedule
- Inventory adjustment report added from ERP or platform data
- Bank credit data added through API or file upload
- SKU and store mapping files maintained as supporting data
Run reconciliation automatically
Schedule reconciliation:
Push output back
Send reconciliation output to:
- Fully matched platform orders
- Partially matched orders
- SKU-level differences
- Unmatched internal sales
- Unmatched platform orders
- Short settlement records
- Commission difference records
- Discount funding differences
- Refund mismatch records
- Cancellation differences
- Return and claim differences
- Inventory adjustment differences
- Tax difference records
- Bank credit mismatches
- Exception reasons
- Suggested actions
- Excel reports
- Structured API output
Start faster with quick commerce reconciliation templates
Use a ready-made quick commerce reconciliation template where available, or create a custom workflow for your ERP, platform, settlement, refund, deduction, inventory, tax, and bank reports.
Sales vs Quick Commerce Platform
Best for matching internal sales or ERP records with quick commerce platform order reports.
View templateSales vs Blinkit
Best for reconciling internal sales with Blinkit order, commission, deduction, settlement, and payout reports.
View templateSales vs Zepto
Best for matching ERP sales with Zepto order, refund, deduction, inventory adjustment, and settlement reports.
View templateSales vs Instamart
Best for reconciling internal records with Instamart order, commission, refund, adjustment, and settlement reports.
View templateQuick Commerce Settlement vs Bank
Best for matching quick commerce platform settlements, deductions, fees, and final bank credits.
View templateQuick Commerce Refund and Return Reconciliation
Best for comparing internal refund, return, and claim expectations with platform refund and adjustment records.
View templateQuick Commerce Commission and Deduction Reconciliation
Best for reviewing platform commissions, service fees, logistics charges, discounts, taxes, inventory deductions, and other adjustments.
View templateMarketplace Reconciliation
Best for teams that want to reconcile platform sales, settlements, deductions, returns, refunds, and payouts together.
Explore solutionBank Reconciliation
Best for matching final quick commerce payouts, refunds, settlements, and internal accounting records with bank statements.
Explore solutionIf a specific quick commerce platform template is not available yet, users can still create a custom reconciliation using their own sales, ERP, platform order, refund, cancellation, deduction, inventory, settlement, tax, accounting, and bank reports.
See a quick commerce reconciliation report before signing up
Open a sample Quick Commerce Reconciliation report and see how Cointab presents matched, partially matched, unmatched, and skipped transactions.
Quick Commerce Reconciliation Demo
See how internal sales are matched with quick commerce platform records, settlement reports, commission deductions, refund data, return records, inventory adjustments, tax files, and bank credits. Review how short settlements, commission differences, refund mismatches, missing orders, SKU differences, inventory deductions, and bank credit differences are highlighted.
View demo reportBuilt for D2C brands, FMCG brands, retailers, and quick commerce finance teams
Cointab is useful for teams that regularly reconcile quick commerce orders, SKU-level sales, commissions, discounts, refunds, returns, inventory adjustments, settlements, and bank credits.
D2C brands
For brands selling through quick commerce platforms and reconciling orders, deductions, refunds, settlements, and bank credits.
FMCG and consumer brands
For teams tracking SKU-level sales, discounts, schemes, commissions, tax, claims, and platform payouts.
Retail and omnichannel businesses
For companies reconciling quick commerce sales along with store sales, marketplace sales, payment collections, and bank receipts.
Marketplace and quick commerce teams
For businesses managing high-volume platform sales across multiple cities, stores, SKUs, and settlement cycles.
Finance teams
For teams preparing quick commerce reconciliation reports for month-end close, books, audit, receivables, and platform follow-up.
Operations teams
For teams reviewing missing orders, SKU differences, returns, claims, damaged items, inventory deductions, and platform-side exceptions.
Accounting firms
For firms handling recurring reconciliation for D2C, FMCG, retail, or quick commerce-heavy clients.
Inventory and supply chain teams
For teams that need visibility into quantity differences, returns, shortages, damages, expired stock, and stock adjustment deductions.
Trusted by teams handling quick commerce and marketplace reconciliation
Cointab is used by finance and operations teams that reconcile high-volume, multi-source transaction data across quick commerce platforms, marketplaces, payments, refunds, banks, inventory systems, vendors, and internal systems.
“We have worked on many softwares but we love the ease of using cointab. The staff and support is very instant. They are approachable, proficient and patient. Team is very cooperative with the customisations. The experience of using cointab was nice.”
Quick commerce reconciliation FAQs
Start reconciling quick commerce payouts faster
Use a ready-made quick commerce reconciliation template, build a custom workflow, or schedule a guided setup with the Cointab team.
View live demo reportNo credit card required · Manual uploads and automated data flows supported