Streamline eShipper Invoice Verification for High-Volume Shipments with Cointab
Are you a Canadian business owner or online seller struggling to manage high volumes of shipments with eShipper? Ensuring accurate tracking and verifying invoice charges can be a time-consuming nightmare. Cointab’s Reconciliation software simplifies this process, saving you time and money.
Cointab’s Automated Solution:
Effortless Reconciliation:
Cointab automates invoice verification by cross-referencing your eShipper invoices with ERP reports, SKU data, rate cards, and pincode zones.
Eliminate Discrepancies:
Meticulous checking ensures you’re only paying the correct shipping charges for weight, dimensions, and zones as per your eShipper agreement.
Seamless Integration:
Cointab integrates seamlessly with your existing systems, streamlining data flow and eliminating manual work.
Required Reports for Verification:
Pincode Zone Report:
This report identifies origin and destination pincodes, ensuring accurate zone-based pricing.
SKU Report:
Containing assigned SKU numbers, weight, and dimensions for each product shipped.
Rate Card:
This outlines the shipping costs based on weight and zone for efficient verification.
eShipper Invoice:
Your eShipper invoice details billing zones, weight, SKU types, billing pincodes, order IDs, and applied charges.
Cointab Reconciles for Accuracy:
Cointab compares the data from these reports to identify any discrepancies between the expected charges and those invoiced by eShipper. This ensures you’re not overpaying for your shipments.
Benefits of Cointab Reconciliation:
Reduced Costs:
Identify and eliminate potential overcharges from eShipper invoices.
Improved Efficiency:
Automate manual verification tasks, saving you valuable time.
Enhanced Accuracy:
Gain peace of mind knowing your shipping costs are correct.
Stop Overpaying for eShipper Invoices!
Choose Cointab Reconciliation to streamline your eShipper invoice verification process and ensure accurate billing for your high-volume shipments.
SKU Report
Precise Weight Determination:
SKU Advantage:
Each product’s assigned SKU number streamlines weight identification within the SKU report.
ERP Integration:
If weight is missing in the ERP report, the invoice’s weight column takes precedence.
Volumetric Weight Calculation:
When product dimensions are available, the system calculates volumetric weight using the formula: Length x Width x Height (in centimeters).
Divisor Application:
To finalize the weight, the system divides the calculated value by the divisor specified in the divisor card (or 5000 by default).
Streamlined Invoice
Processing:
The final weight determines the appropriate weight slab for billing. This data is then seamlessly transferred to both the ERP reports and the invoice for accurate eShipper billing.
Benefits:
Automated Efficiency:
This process eliminates manual weight calculations, saving time and minimizing errors.
Accurate Billing:
Precise weight determination ensures you’re billed correctly based on eShipper’s weight-based pricing structure.
Seamless Integration:
Streamlined data flow between reports and invoices simplifies reconciliation.
Pincode Master
Zone-Based Shipping for Efficient eShipper Invoicing:
eShipper utilizes a zone-based pricing system to determine shipping costs. This system assigns a specific zone to each shipment based on a combination of the origin (source) and delivery (destination) locations.
Linking Location Data to Invoices:
The origin and delivery location information on each invoice is automatically matched against a zone database. This ensures the correct zone is assigned for accurate cost calculation.
Zone Indicators for Simplified Management:
Additionally, eShipper assigns a zone indicator (e.g., a, b, c) to each order based on its assigned zone. These indicators can represent categories like regional, local, or any other relevant classification. This simplifies order management and reporting by zone.
Benefits:
Transparent Pricing:
Zone-based pricing offers clear cost structures for different shipment distances.
Automated Efficiency:
Linking location data eliminates manual zone assignment, saving time and reducing errors.
Simplified Order Management:
Zone indicators provide a quick visual reference for zone-related tasks.
Rate card
Understanding eShipper’s Weight-Based Charges:
eShipper utilizes a weight-based system to determine shipping costs. Here’s a breakdown of the key components:
Rate Card:
This document outlines the weight limits and corresponding charges for different zones (regions).
Calculating Forward Charges:
Weight Limit Check:
The final weight slab (calculated weight category) is compared to the weight limit (“fwd_wt_fixed”) in the rate card for the specific zone.
Fixed Charge or Additional Charge:
If the weight is equal to or less than the limit, a fixed charge (“fwd_fixed”) applies.
If the weight exceeds the limit, an additional charge (“fwd_add”) per unit of extra weight is applied based on the zone.
Expected Forward Charge Formula: This is calculated as Expected_fwd_chg = fwd_fixed + (extra_weight) x fwd_add.
Calculating RTO Charges (Return To Origin):
Similar to forward charges, RTO fees are determined by weight limits and zone-specific charges (“rto_fixed” and “rto_add”). The formula follows the same structure:
Expected_rto_chg = rto_fixed + (extra_weight) x rto_add
Final Invoice Amount:
The final amount on your eShipper invoice is calculated by combining the forward charge, RTO charge (if applicable), and any applicable taxes.
Benefits:
Transparent Pricing:
The rate card provides a clear understanding of weight-based charges for different zones.
Simplified Calculations:
The formulas break down the calculation of forward and RTO charges for easy verification.
RESULT:
Our software reconciles ERP reports, Pincode master and the rate card so that we get the expected value which will further give us the expected fee charge.
The expected fee charged is then reconciled by our software with the invoice provided by eShipper. The detailed reconciliation of this process is shown in the following reports.
eShipper invoice – ERP
Match Found:
Cointab Reconciliation verifies eShipper invoices by ensuring order entries are present in both the invoice and your ERP reports. This confirms consistency between your internal order data and the billing information provided by eShipper.
Match Not Found:
Discrepancies arise when order entries are missing from your ERP reports, even if present in the eShipper invoice. Cointab flags these entries for further investigation as they cannot be verified against your internal order records. This helps identify potential errors in data entry or synchronization between your systems.
Benefits of Cointab Verification:
Automated Matching:
Saves time and minimizes manual verification tasks.
Data Consistency:
Ensures order entries match your internal records for accurate billing reconciliation.
Early Detection of Data Entry Errors:
Flags discrepancies for investigation and potential data correction.
Take Control of Your eShipper Invoices:
Use Cointab Verification to streamline your eShipper invoice verification process and ensure accurate billing aligns with your internal order data.
eShipper Invoice – Pincode Master
Match Found:
Cointab Reconciliation verifies eShipper invoices by ensuring order entries are present in both the invoice and the Pincode master. The Pincode master acts as a reference for valid origin and destination locations, crucial for accurate zone-based pricing.
Match Not Found:
Discrepancies arise when order entries are missing from the Pincode master, even if present in the eShipper invoice. Cointab flags these entries for further investigation as they cannot be verified against valid locations and their associated zone pricing. This helps identify potential errors or missing location information in the invoice.
eShipper Invoice – Rate Card
Match Found:
Cointab Reconciliation verifies eShipper invoices by ensuring order entries are present in both the invoice and the corresponding rate card. This confirms accurate referencing for billing purposes.
Match Not Found:
Discrepancies arise when order entries are missing from the rate card, even if present in the eShipper invoice. Cointab flags these entries for further investigation as they cannot be verified against established rates. This helps identify potential errors or missing information in the invoice.
Fee verification of eShipper Invoice
Cointab Reconciliation simplifies eShipper invoice verification by automatically comparing data and highlighting potential discrepancies. Here’s a breakdown of common scenarios:
Correctly Charged:
The invoice fee matches the calculated amount based on the rate card.
Zone & Weight Match:
Overcharged:
The invoice fee exceeds the expected amount despite matching zone and weight from both reports.
Undercharged:
The invoice fee is lower than expected even though zone and weight match both reports.
Zone Mismatch:
Overcharged:
The invoice fee is higher than expected due to a zone mismatch, even if the weight matches.
Undercharged:
The invoice fee is lower than expected due to a zone mismatch, even if the weight matches.
Weight Mismatch:
Overcharged:
The invoice fee is higher than expected due to a weight discrepancy, even if the zone matches.
Undercharged:
The invoice fee is lower than expected due to a weight discrepancy, even if the zone matches.
Double Mismatch:
Overcharged:
Both zone and weight differ from the reports, resulting in an overcharge.
Undercharged:
Both zone and weight differ from the reports, resulting in an undercharge.
Benefits of Cointab Reconciliation:
Automated Detection:
Saves time and eliminates manual effort in identifying discrepancies.
Improved Accuracy:
Ensures accurate invoice verification and billing.
Cost Optimization:
Helps identify potential overcharges and undercharges.
Streamline Your Workflow and Boost Efficiency:
Struggling with manual eShipper invoice verification? Cointab Reconciliation offers the ultimate solution to simplify and automate the entire process.
Effortless Comparison, Error-Free Results:
Cointab seamlessly compares your ERP reports, SKU data, rate cards, pincode zones, and eShipper invoices. This eliminates manual work and ensures error-free reconciliation, saving you valuable time and resources.
Gain Powerful Insights, Optimize Costs:
Gain a clear, comprehensive overview of all your eShipper transactions with Cointab’s efficient data processing. This transparency empowers you to identify discrepancies, optimize your shipping costs, and ensure accurate billing.
Embrace Automation, Achieve Financial Efficiency:
Cointab automates the entire reconciliation process, eliminating manual effort and human error. This allows you to focus on core business activities while achieving financial efficiency.
Get Started Today, Experience the Difference:
Don’t wait any longer! Implement Cointab Reconciliation and experience the power of streamlined eShipper invoice verification. Take control of your finances and optimize your shipping operations today.
