Improve Efficiency for Businesses Using Direct Couriers:
Direct Couriers offers comprehensive local, interstate, and global delivery solutions, with a focus on prompt same-day metropolitan deliveries. Businesses can leverage Cointab Reconciliation software to simplify invoice verification for these services.
Automate Manual Tasks and Reduce Errors:
Manually tracking deliveries and charges across Direct Couriers invoices can be time-consuming and prone to errors. Cointab automates invoice verification by comparing data from ERP reports, shipping invoices, Pincode zones, SKU reports, and Direct Couriers rate cards.
Key Reports for Accurate Verification:
Pincode Zone Reports:
Identify zones based on origin and destination postcodes for accurate delivery pricing.
SKU Reports: Leverage unique product codes to determine weight and dimensions for proper cost calculation.
Rate Cards:
Ensure you’re billed correctly by referencing Direct Couriers’ official rates based on weight and zone.
Direct Couriers Delivery Invoices: Verify invoice details like order ID, billing zone, product type, weight, and applied rates.
Cointab’s Verification Process:
Cointab uses SKU reports, Pincode data, and rate cards to automatically calculate expected weight, delivery zone, and associated costs, streamlining invoice verification for Direct Couriers.
SKU Report:
SKU Lookup:
Cointab references the SKU code in the ERP report to retrieve the product’s weight and dimensions. This ensures precise data for accurate invoice verification.
Invoice Weight Consideration:
If weight isn’t available in the ERP report, Cointab considers the value present in the Direct Couriers invoice.
Volumetric Weight Calculation (Optional):
When product dimensions are provided, Cointab calculates the volumetric weight using the formula: Length (cm) x Width (cm) x Height (cm). This ensures proper cost calculation for lightweight, bulky items.
Divisor Application:
The calculated volumetric weight is then divided by the appropriate divisor. Cointab can reference a divisor card for specific values or use the default divisor of 5000 if unspecified.
Data Synchronization:
After weight calculations, Cointab automatically updates both the Direct Couriers invoice and the ERP report with the verified values.
Final Weight Rounding:
Finally, Cointab rounds the final weight to determine the applicable billing slab for accurate pricing.
Pincode Master:
Cointab Reconciliation simplifies zone assignment for Direct Couriers invoices, ensuring accurate pricing and efficient logistics.
Here’s the process:
Origin-Destination Pairing:
Cointab identifies the origin and delivery locations from each invoice.
Zone Mapping:
Based on this location pairing, Cointab automatically assigns the appropriate zone using a predefined zone mapping system.
Multi-Level Classification:
Zones can encompass regional, international, or global classifications, further categorized by specific indicators (e.g., a, b, c). This granular detail ensures precise zone-based pricing for each shipment.
Rate Card:
Explore our comprehensive rate card, categorized by zone and product weight for transparent pricing. Please note, rates may vary based on weight increments within acceptable limits. Verify invoice accuracy by cross-referencing columns such as ‘courier’, ‘zone’, and ‘fwd_wt_fixed’. Additionally, ensure timely delivery as rates correspond to specific periods.
Charges:
Cointab Reconciliation automates expected charge calculations for Direct Couriers invoices, ensuring accurate pricing and cost transparency.
Expected Forward Charges:
Weight-Based Tiers: Cointab analyzes the final weight slab and compares it to the “fwd_wt_fixed” limit from the Direct Couriers rate card.
Fixed Charge for Lightweight Items: If the weight falls within the “fwd_wt_fixed” limit, the expected forward charge is equal to the “fwd_fixed” value specified for the zone in the rate card.
Additional Charges for Heavier Items: For items exceeding the “fwd_wt_fixed” limit, Cointab calculates the extra weight and applies the zone-specific “fwd_add” charge per unit of excess weight.
Expected RTO Charges (Return to Origin):
Weight Limits and Fixed Charges: Similar to forward charges, Cointab compares the final weight with the “rto_wt_fixed” limit from the rate card.
Fixed Charge for RTO within Limit: If the weight falls within the “rto_wt_fixed” limit, the expected RTO charge is equal to the “rto_fixed” value for the corresponding zone.
Additional Charges for Excess RTO Weight: For RTO shipments exceeding the “rto_wt_fixed” limit, Cointab calculates the extra weight and applies the zone-specific “rto_add” charge per unit of excess weight.
Expected Final Amount:
Cointab combines the calculated forward charge, RTO charge, and any applicable tax percentage to determine the expected final amount for each invoice.
ERP:
Cointab Reconciliation ensures data accuracy for Direct Couriers invoices by verifying order details.
ERP Order Matching:
Order Confirmation: Cointab matches order IDs on the Direct Couriers invoice with corresponding entries in the ERP report.
Weight Verification:
If a match is found, Cointab retrieves the number of products delivered from the ERP report. This facilitates weight verification for accurate invoice assessment.
ERP Discrepancy Management:
Missing Orders: In cases where order IDs on the Direct Couriers invoice are not found in the ERP report, Cointab flags them for further investigation. This helps identify potential discrepancies and ensures data integrity.
Pincode Master:
Cointab Reconciliation ensures accurate location data for Direct Couriers invoices through Pincode verification.
Verified Pincodes:
Data Consistency:
Cointab compares Pincode information on the Direct Couriers invoice with entries in the Pincode master database.
Enhanced Verification:
If a match is found, Cointab can proceed with further invoice verification steps, confident in the accuracy of the location data.
Unverified Pincodes:
Data Discrepancy Flag:
When Pincodes from the Direct Couriers invoice are not found in the Pincode master, Cointab flags them for investigation. This alerts businesses to potential errors or missing information.
Rate card:
Cointab Reconciliation ensures accurate cost calculations for Direct Couriers invoices through rate card verification.
Matched Rates:
Price Consistency:
Cointab compares rates on the Direct Couriers invoice with corresponding entries in the official rate card.
Verification Efficiency:
If a match is found, Cointab can proceed with confidence, knowing the applied rates are accurate.
Unmatched Rates:
Discrepancy Alert:
In cases where rates on the invoice differ from the rate card, Cointab flags them for investigation. This alerts businesses to potential billing errors or missing rate information.
Fee Verification using ERP- Direct Couriers:
Cointab Reconciliation streamlines invoice verification for Direct Couriers by automatically identifying potential billing errors.
Accurate Charges:
Matched Rates and Details: Cointab compares invoice charges with calculated costs based on weight, zone, and rate card data. If everything matches, the invoice is considered accurate.
Charge Discrepancies (Overcharged or Undercharged):
Zone & Weight Match:
Cointab identifies discrepancies where zone and weight information aligns on both the invoice and ERP report, but the applied charges differ. This could indicate overcharging or undercharging based on whether the invoice amount is higher or lower than the calculated cost.
Zone Mismatch:
Cointab flags invoices where zone information on the invoice doesn’t match the corresponding entry in the ERP report, regardless of weight details. This could signify incorrect zone-based pricing, potentially leading to over or under charges.
Weight Mismatch:
Cointab highlights discrepancies where weight data on the invoice differs from the ERP report, even if zone information aligns. This could indicate billing errors based on weight discrepancies.
Comprehensive Error Detection:
Cointab analyzes all these scenarios to ensure accurate invoice verification for Direct Couriers. Businesses can then investigate flagged discrepancies for potential corrections, leading to improved invoice processing efficiency and cost control.
Cointab Reconciliation software empowers businesses to transform their Direct Couriers invoice verification process.
Effortless Data Upload:
Eliminate manual data entry with Cointab’s streamlined upload process.
Customizable Workflows:
Tailor the verification process to your specific needs for maximum efficiency.
Automated Discrepancy Detection:
Leverage Cointab’s automation to identify potential billing errors quickly and accurately.
Improved Invoice Processing Efficiency:
Say goodbye to tedious manual reconciliation and hello to faster invoice processing cycles.
Cointab: The Future of Direct Couriers Invoice Verification
Get started with Cointab Reconciliation today and unlock a world of streamlined invoice processing and cost control for your Direct Couriers services.
